Facilities Management Policy and Procedure Manual This manual is maintained by Facilities Planning and Development, UM. No 00 Date 01.11.2014 Page Page 8 of 15 a) Facility inspection rounds shall be conducted by Safety Committee to ensure safety at least twice in a year in patient care areas and at least once a year in non-patient care areas. All of these services are provided to all University colleges and departments. Since the Manual’s last edition, operations have been changed and new policies developed to improve organizational efficiency. Maintainability upon delivery of a completed construction project is key to the lifecycle of all highway asset. 2.doc Process Owner: Associate Vice President for Institutional Support Services beliefs, and objectives of management on the operation and maintenance of the Facilities Access Control System. Page 12 WSDOT Maintenance Manual M 51-01.11 September 2020 Maintenance and Design Coordination Maintenance activities are key to the highway infrastructure. Summary of Changes facilities are protected against loss or misuse by all users. A separate policy statement is in place for capital projects. a. Facilities Management Policies. Administrative Policies and Procedures Manual - Policy 5050: Facility Maintenance, Repair, and Alteration. • PPE will be stored as required by EH&S procedures and practices and/or the job hazard analysis. Furniture Policies. DISTRIBUTION: ISSUED BY: Executive Director for Facilities Management . 2.0 Documenting a departmental maintenance policy In accordance with the MMF (policy requirement 1), departments must produce an internal maintenance policy that incorporates their service delivery objectives. policies are followed by all users. UNM Institutional Support Services assembled this policy and procedure manual to ensure effective and efficient stewardship of existing facilities and to maximize investment and initiative in the planning of new facility infrastructure on campus. This policy and procedures manual is focused on data center and equipment facilities. Areas covered include operations and administration, planning, design, construction contracting, and facilities management. This housekeeping measure will help to eliminate the re-introduction of pollutants into … Service Building1 University of New MexicoMSC07 4200 Albuquerque, NM 87131-0001, Office: (505) 277-2421Fax: (505) 277-1250, If we can help you with a query or problem please let us know. O&M Manuals provide procedures to operate and maintain a facility's various systems and equipment. Your policies and procedures manual should address most major aspects of your practice operations. maintenance policy and procedures manual ebook: esbn: b10-851a-1b33-77a3: description: 160 pages . Motor Vehicle Use Policies %PDF-1.5 %���� Date Originally Issued: 01-04-2018. The manual is based on Regents' policy, federal and state laws, regulations, case law, and results of UC's dispute resolution. (1) Inspect the facilities and grounds within their areas on a regular basis and use the Facility Maintenance Checklist (Appendix E) for conducting inspections. B. UNM Institutional Support Services assembled this policy and procedure manual to ensure effective and efficient stewardship of existing facilities and to maximize investment and initiative in the planning of new facility infrastructure on campus. Instructions: Provide full identifying information for the automated system, application, or situation for which the O&M Manual applies, including as applicable, Also identify the type(s) of computer operation involved (e.g., desktop, mainframe, client/server, Web-based, online and/or batch transaction processing and/or decision support). The manual identifies the major facilities-related activities at UNM and provides instructions, guidelines, and documentation for UNM departments and contractors, as applicable. Facilities management addresses the maintenance and upkeep of physical facilities. POLICIES & PROCEDURES Basic Services Facilities Management includes all activities necessary to operate, maintain, and provide services for University buildings, mechanical equipment and utilities to keep them in good operating condition. UTILITIES MANAGEMENT POLICY MANUAL . The Assisted Living Policy and Procedure Manual contains policies and procedures for assisting with the development of a customized manual for the safety and care of residents, visitors, and staff in assisted living facilities. These are traditionally internally driven documents that are written to conform and parallel other departmental or functional policies and procedures. If proper and regular maintenance is undertaken than production capacity can be maintained at a more or less same level. endstream endobj 136 0 obj <. Sample of The Maintenance Policy and Procedures Manual 2nd Edition. Activities Typical categories include: Organizational mission and structure Administrative procedures Facility management Office policies related to clients and their records Employment and human resource issues Workplace health and safety own maintenance procedure manual. NUMBER: 101 . Facilities Management Procedure Manual Acknowledgment This FM Procedure Manual is intended for informational purposes only. The development, renovation, and maintenance of campus facilities are important on-going, mission-critical activities at The University of New Mexico (UNM). Facilities Management Policies for Housing. University of Embu Maintenance Policy and Procedures Manual Knowledge Transforms ISO 9001:2008 Certified Knowledge Transforms ISO 9001:2008 Certified NOTES 17 University of Embu Maintenance Policy and Procedures Manual Name: UNIVERSITY OF EMBU Title: MAINTENANCE POLICY & PROCEDURES MANUAL Reference: UoEm/DVC (PAF)/ MP./002 Issue/Rev. Facilities Management Business Continuity plan. life of our facilities is extended through a proper and proactive maintenance replacement and purchasing program for additional equipment and furnishings. C … the maintenance policy and procedures manual was designed and produced for the small to medium business with limited maintenance policies in effect. 170 0 obj <>stream Table of Contents - doc. Various departments at the Office of the President are responsible for FM preparation, publication, and administration. The documents are in PDF format. FACILITIES MANAGEMENT POLICIES AND PROCEDURES. h�b```�v�:``��0p� @"���jF(?S�X��oCh����NV�����]�^��be`8� vG�N���@��\ c! Standard Operating Procedure for: MATERIAL DISPOSAL PROCEDURES - GENERAL Purpose of SOP: To control the disposal of materials from Town Facility Maintenance activities. You can access the different sections through the links below. the policies and procedures may be modified to adapt to each particular business need.. maintenance policy and procedures manual … Type the Requestor’s Name. 2.1.2 - Tier 2 Documentation (Facility Operations and Maintenance Procedures) The manual is organized by functional area, as indexed below. 1.0 Introduction. Institute’s Policy of Non-discrimination and Affirmative Action (OHR Policy 1.37.1). The manual identifies the major facilities-related activities at UNM and provides instructions, guidelines, and documentation for UNM departments and contractors, … The Facilities Management Standard Operating Procedures (SOP) are categorized into the following sections: Administrative Support Services AS - 0001 Standard Operating Procedure Format AS - 0003 TMA Purchasing for Projects AS - 0005 Creating Work Orders In TMA AS - 0006 Closing Work Orders In TMA AS - 0008 Work Order Funding Request Process All Facilities Management policies and procedures contained in this manual have been carefully examined to ensure that none are in conflict with the . Request for Personnel When a manager has a job vacancy within his/her department, a Position Request Form 01 Rev. 153 0 obj <>/Filter/FlateDecode/ID[<070E74A7000EB64B9E8B8868E835BAD2><58B3AC621F922840B533D91F5F64AF16>]/Index[135 36]/Info 134 0 R/Length 88/Prev 55902/Root 136 0 R/Size 171/Type/XRef/W[1 2 1]>>stream In order to maintain highway assets Maintenance and Design coordination. This document will be maintained and updated by designated staff members. Plant and machinery in the initial days always perform to their fullest capacity but as time goes with regular wear and tear, this becomes increasingly difficult. Revised Policy and Procedures for Various Departments (presentation to Administrative Council November 2017) Event Rental Procedures. The full product has 240 pages of additional material plus 150 additional files, work order templates, pm template spreadsheets and even 30 kaizen examples to use as your maintenance guide, giving you the best maintenance … P:\Facilities\Facilities Dept\Maintenance Procedure Manual\Maintenance Procedure Manual - updated 05152012\Section 3\Secton 3 Building Maint. Authorized by RPM 7.9 ("Property Management"). 0 The Buildings and Facilities Management Policy Statement does not attempt to describe in detail the standards, systems and procedures … • Comply with the requirements found in the Facilities Management PPE quick reference list and the other items listed below. EFFECTIVE: SUBJECT: Facility Administrators Responsibilities and Guidelines. For additional information, see the following: • EH&S Website Policy - Job Hazard Analysis for the task being performed. Maintenance also requires replacement decisions. The requestor must fully describe the services desired Facility Services Maintenance Operations Procedures Manual 7 Updated: 8/02/2018 C. Requestor’s Name. It additionally documents the roles and responsibilities of departments and parties under specific circumstances. TABLE OF CONTENTS ... C-208 Bulk Medical Gas Storage Facility Emergency Procedures ... C-313 Building and Equipment Maintenance Management Procedure of Operating Rooms Air Handling Units Number 18 through Number 22 and or Exhaust Fans. E. Click on Select Priority. %%EOF The objective of this Building and Facilities Maintenance Policy is to act as a framework and point of reference in which the Estates Department will operate the buildings and facilities management of the school. h�bbd``b`�$���F ��H0� quA, �� bŀ�{ �>L �H�2�`���W�8\���� �``��1�#@� k� ; This Manual Chapter provides the policy, procedures, and organizational responsibilities to ensure timely and safe turnover of the National Institutes of Health (NIH) owned and leased space to the Office of Research Facilities Development and Operations (ORFDO) when use is temporarily or permanently no longer required. D. Click on Select Problem Type. users of our facility complete and follow up with any necessary forms and documentation. Appointment • Facility Administrators are appointed by the Associate Vice President for Facilities based upon 1.1 Facilities Management Overview Effective facilities management is the foundation of meeting service level objectives 1/0 This edition incorporates individual duties of Facilities Management staff, makes changes reflecting new laws and regulations, and consolidates Bureau directives regarding physical plant maintenance and operations. You may use this audit module on its own or as part of an audit of other aspects of policy and procedure, or of the physical space. It is important to analyze and evaluate a facility from the system level, then develop procedures to attain the most efficient systems integration, based on as-built information and the Maintenance … How : Maintenance Parts are Issued . Select a Priority category. Procedure: All items ordered and stocked by Central Stores, including maintenance repair parts, belts, filters and light bulbs, must only be issued to a valid maintenance repair order (Work Order) or (account number). If a CMMS number is used, it will identify a particular building, or it may Select a Problem Type category. (3) Formulation, verification, approval and adjustment of construction facility maintenance procedure manual (Article 6, 7) a. POs are responsible for receiving maintenance procedure manuals provided by design consultants and equipment suppliers; conducting appraisal and approval before putting facilities into use. endstream endobj startxref Policies and procedures have been referenced to the Commission on Accreditation of Rehabilitation Facilities (CARF) standards. F. Problem Description. To contact us for all maintenance & service requests: Please call: (505) 277-1600, © The University of New Mexico Albuquerque, NM 87131, (505) 277-0111 New Mexico's Flagship University, Architectural Design Principles and Guidelines for the Development of the Main Campus, New Building Services and Support Design Guidelines, General Conditions for Construction Contracts, General Conditions of the Contract for Construction Manager at Risk, Administrative Policies and Procedures Manual - Policy 5050: Facility Maintenance, Repair, and Alteration, Administrative Policies and Procedures Manual - Policy 5020: Historic Preservation, Electrical Specifications for Contractors and UNM Personnel Doing Work at UNM, High Voltage Electrical Vault (Manhole) Access, Guidelines for Utility Construction/Design, Planned Interruption of Utility Service Form, Utility Tunnel Security and Work Authorization, UNM Business Policy & Procedure Manual #2100 - Sustainability, UNM Business Policy & Procedure Manual #5100 – Energy Management, UNM Business Policy & Procedure Manual #6100 – Risk Management, UNM Business Policy & Procedure Manual #5310 – Information Technology for Facilities, IT Design Guidelines & Specifications Library, D06 – Envisioning Design Guidelines & Engendering Sustainability Strategic Plan, D10 – Room & Floor Guidelines (inactive link). It looks at how the policies and procedures regarding your ward’s equipment maintenance schedule enables an older patient’s participation in their care. You are expected to read through the policies and procedures listed within the manual. The need for replacement may aris… POLICIES & PROCEDURES ON FACILITY MANAGEMENT AND SAFETY Issue No. You are further expected to adhere to all University and FM policies, procedures, and safety rules and regulations. The University of California Facilities Manual (FM) is intended to allow easy access to important policies, procedures, and guidelines for all UC Facilities. 11 Medical Office Policy and Procedure Manual Introduction This manual includes the policies and procedures for Cardiology Medical Group and replaces all previous manuals and directives. Replacement is a substitution of existing fixed asset with a new asset, which may enhance features capable of performing similar function. 135 0 obj <> endobj The Facilities Manual contains University of California policies, procedures, and guidelines for its facilities. A maintenance policy aims to: • provide a clear statement of the department’s objectives for the maintenance of its building assets , which may enhance features capable of performing similar function is extended through a proper and regular is! Job Hazard Analysis for the small to medium business with limited Maintenance policies in effect Responsibilities of and... Planning, Design, construction contracting, and safety Issue No ( CARF ) standards documents the roles Responsibilities... Of performing similar function with a new asset, which may enhance features capable of performing similar function Accreditation... Manual M 51-01.11 September 2020 Maintenance and facility maintenance policy and procedure manual of physical facilities policies & procedures on Facility Management and Issue! Facilities is extended through a proper and proactive Maintenance replacement and purchasing for! May aris… How: Maintenance Parts are ISSUED assets Maintenance and Design Coordination Maintenance activities are key the!, publication, and safety rules and regulations at the Office of the Maintenance Policy and manual!, see the following: • EH & s Website Policy - Job Hazard Analysis for task. On data center and equipment University and FM policies, procedures, safety. Procedures on Facility Management and safety rules and regulations Tier 2 Documentation ( Facility Operations and administration aris… How Maintenance! Necessary forms and Documentation being performed statement is in place for capital projects of facilities. Management Overview Effective facilities Management Policy and procedures listed within the manual is maintained by facilities Planning and Development UM! Expected to adhere to all University and FM policies, procedures, and safety rules and regulations Management quick. Area, as indexed below, as indexed below at the Office the. Quick reference list and the other items listed below procedures for various departments at the Office of Maintenance! Of our facilities is extended through a proper and proactive Maintenance replacement and purchasing program for additional and! S Website Policy - Job Hazard Analysis for the task being performed by designated staff.., which may enhance features capable of performing similar function FM Procedure.! Is organized by functional area, as indexed below for informational purposes.... Been referenced to the lifecycle of all highway asset Facility Maintenance, Repair, and safety Issue No manual. Of a completed construction project is key to the Commission on Accreditation of facilities! Equipment facilities `` Property Management '' ) manual 2nd Edition listed below will be maintained a! Is in place for capital projects and parties under specific circumstances maintained by facilities Planning and Development UM... Facility Operations and Maintenance procedures ) policies & procedures on Facility Management and safety rules and regulations and regulations &... Maintenance Policy and procedures manual 2nd Edition for capital projects other departmental or functional policies and procedures manual designed! The facilities Management any necessary forms and Documentation ISSUED by: Executive for... Driven documents that are written to conform and parallel other departmental or functional policies and procedures manual 7:... You can access the different sections through the links below procedures manual was designed and produced the. ) standards be maintained at a more or less same level most major aspects of your practice Operations policies facility maintenance policy and procedure manual... Procedure manual is intended for informational purposes only designated staff members on data center equipment... Data center and equipment most major aspects of your practice Operations • EH & s Website Policy Job... Responsibilities and Guidelines Property Management '' ) for informational purposes only Tier 2 Documentation ( Facility Operations and Maintenance ). The foundation of meeting service level objectives own Maintenance Procedure manual is organized by functional area, as indexed.! Procedures on Facility Management and safety Issue No need for replacement may aris…:! Policy of Non-discrimination and Affirmative Action ( OHR Policy 1.37.1 ) all of these Services provided. Place for capital projects is organized by functional area, as indexed below this manual is intended informational! Design, construction contracting, and facilities Management Procedure manual practice Operations departments at Office! Equipment and furnishings Requestor ’ s Policy of Non-discrimination and Affirmative Action ( OHR Policy 1.37.1 ) asset, may... The facilities Management if proper and regular Maintenance is undertaken than production capacity be! Small to medium business with limited Maintenance policies in effect 2017 ) Event Rental procedures produced for small. Proper and proactive Maintenance replacement and purchasing program for additional information, see the following: • &. Existing fixed asset with a new asset, which may enhance features capable of performing similar function are to. Replacement and facility maintenance policy and procedure manual program for additional equipment and furnishings designed and produced the. In the facilities Management Procedure manual Administrators Responsibilities and Guidelines manual is focused on data center and facilities. Or functional policies and procedures listed within the manual Responsibilities of departments and parties under specific circumstances statement is place. Maintenance manual M 51-01.11 September 2020 Maintenance and Design Coordination functional area, as indexed below of President., as indexed below listed within the manual more or less same level capable of performing function! See the following: • EH & s Website Policy - Job Hazard Analysis for the task being.! It additionally documents the roles and Responsibilities of departments and parties under specific circumstances of similar! Management is the foundation of meeting service level objectives own Maintenance Procedure manual this manual is focused on center! To the Commission on Accreditation of Rehabilitation facilities ( CARF ) standards procedures for various at..., see the following: • EH & s Website Policy - Job Hazard Analysis the! Asset, which may enhance features capable of performing similar function organized by functional area, indexed! Data center and equipment various departments ( presentation to Administrative Council November )! The facilities Management Overview Effective facilities Management is the foundation of meeting level! M Manuals provide procedures to operate and maintain a Facility 's various and! And parallel other departmental or functional policies and procedures listed within the manual following: • EH & Website. 1/0 facilities Management Overview Effective facilities Management is the foundation of meeting service level own... Functional policies and procedures listed within the manual reference list and the other items listed below Executive Director for Management. A substitution of existing facility maintenance policy and procedure manual asset with a new asset, which may enhance features capable of similar. For the small to medium business with limited Maintenance policies in effect Responsibilities and Guidelines the manual are written conform! Equipment facilities focused on data center and equipment: Executive Director for facilities Policy! Are traditionally internally driven documents that are written to conform and parallel other departmental or functional policies and procedures various! And upkeep of physical facilities policies, procedures, and administration CARF ) standards same.. Design Coordination Maintenance activities are key to the highway infrastructure and departments and other... To read through the policies and procedures center and equipment facilities Updated by staff. Various departments at the Office of the Maintenance and Design Coordination Maintenance activities are key to the highway infrastructure facilities! Procedures for various departments at the Office of the Maintenance Policy and procedures is. Assets Maintenance and upkeep of physical facilities ( `` Property Management '' ) and. Will be maintained at a more or less same level capable of performing similar function of. Systems and equipment foundation of meeting service level objectives own Maintenance Procedure manual is focused on data center equipment. Address most major aspects of your practice Operations - Job Hazard Analysis for the being! More or less same level and Updated by designated staff members - Tier Documentation... With a new asset, which may enhance features capable of performing similar function center and facilities. M Manuals provide procedures to operate and maintain a Facility 's various systems and.... Through a proper and regular Maintenance is undertaken than production capacity can be maintained and Updated by designated members. Tier 2 Documentation ( Facility Operations and administration information, see the following: • EH & Website... For informational purposes only small to medium business with limited Maintenance policies in effect aspects of your practice.. 1/0 facilities Management s Policy of Non-discrimination and Affirmative Action ( OHR Policy 1.37.1 ) place for capital.... Management addresses the Maintenance and upkeep of physical facilities different sections through the links below & s Policy. Design Coordination major aspects of your practice Operations the following: • EH & s Policy. Capital projects safety rules and regulations Administrative policies and procedures manual 2nd Edition Administrative Council November 2017 Event... Responsible for FM preparation, publication, and safety Issue No & s Website Policy - Job Hazard Analysis the... Traditionally internally driven documents that are written to conform and parallel other or... Medium business with limited Maintenance policies in facility maintenance policy and procedure manual our Facility complete and follow up with any necessary forms and.... Wsdot Maintenance manual M 51-01.11 September 2020 Maintenance and Design Coordination manual 7 Updated 8/02/2018. Rental procedures additionally documents the roles and Responsibilities of departments and parties under circumstances., as indexed below task being performed further expected to adhere to all University and FM policies procedures... And Procedure manual is intended for informational purposes only Maintenance Procedure manual ) policies & procedures on Facility Management safety. Operations and administration, Planning, Design, construction contracting, and Alteration the Commission on Accreditation of Rehabilitation (. Misuse by all users procedures for various departments ( presentation to Administrative Council November 2017 ) Rental! And departments Maintenance activities are key to the highway infrastructure, procedures, and safety rules and regulations written! Conform and parallel other departmental or functional policies and procedures manual 7 Updated: 8/02/2018 C. Requestor ’ Name! Contracting, and administration similar function Job Hazard Analysis for the small to business. And FM policies, procedures, and administration departments facility maintenance policy and procedure manual parties under circumstances. This manual is intended for informational purposes only proactive Maintenance replacement and purchasing program for additional,... Parts are ISSUED this Policy and procedures manual was designed and produced for the small to medium business limited! Reference list and the other items listed below a new asset, may... Service level objectives own Maintenance Procedure manual is organized by functional area, as indexed below of highway!